Cookie Sale Timeline
A lot of work goes on behind the scenes to make the Girl Scout Cookie experience fun and exciting for girls. Please be aware of these dates to ensure they and the volunteers who support them have the best experience possible.
December 30
Parents and volunteers can expect to receive an email with information to access the Digital Online Cookies. This is an alternative option, not intended to replace the traditional cookie order taking.
Beginning January 2
Troops can begin registering for cookie booth sales using the booth scheduler in eBudde, the cookie ordering system. For access to this system, contact your community product sale coordinator. Troops are required to obtain permission from the booth location manager prior to submitting their booth requests. Troops can enter these sales that they secure by clicking on “booth sites” then “my sales” and then “add a location.” Enter the information and please remember to submit once completed. Once approved by council, you can expect to receive an automated confirmation email. Council sales will not be available until February due to the process of securing sites with corporate offices, etc.
By January 13
Attend a community meeting for training and distribution of cookie sales materials. Distribute sales material to girls, review safety policies and collect signed permission slips to be retained for your reference. Familiarize yourself with eBudde and verify your troop information including your email address, troop level, girls listed.
January 14 - 29
Girl order taking period. Cost for the traditional six varieties is $4. The two “specialty cookies”, toffee-tastic (gluten free) and s’mores are $5.50 per box and they will be included on the girl order card. They will be included with the initial order delivery in the communities along with the other six varieties. Digital Cookie is open/available to girls interested in participating in online selling from January 14 – March 31. All digital cookie orders are automatically transferred to ebudde and the girls earn credit for the sale of these cookies.
By February 5
This is the DEADLINE to collect orders placed on the initial girl order cards and enter them into ebudde. Suggestion – have girls submit their orders to you by 2/03 to give you the weekend to enter them into the system on time! Troops planning booth sales can order their cookies for these sales along with their initial order along the booth line and it will be included with their initial order delivery. or place a pending order as described below.
February 20 - 25
Booth cookies can be included with the initial order. When placing booth orders please consider the extra boxes the troop will have when ebudde rounds up each variety. The troop will be responsible for these boxes which can be sold at booth sales or elsewhere. Another option is to place the order under the transactions tab. This tab will open Feb 20 where the order will show as a pending order. These orders will be available to be picked up at the council cookie depot which will open March 1. Once this order is placed it will be included with your troop totals in ebudde. Community cookie deliveries will be this week. Check with your community coordinator for date, location and time for pick up.
March 3 - April 15
Scheduled booth sales scheduled. The council cookie depots are open March 1 – April 7. Cookies are not returnable. Be sure to enter your booth sales into ebudde at least two weeks prior to ensure customer awareness. Council cookie depots will be open Monday-Thursday, 9:00am -5:00pm and Fridays, 9:00am-4:00pm. Place cookie orders under the transactions tab in ebudde at least three days prior to your requested pickup date. Remember, girls participating in online cookie sales are able to continue selling until March 30.
March 10
The deadline for girls to submit payment to their troops for their cookie orders. Checks can be made payable to “GSJS”. Important – Be sure to write your troop number on the deposit ticket prior to submitting to your community coordinator. Keep one copy for yourself.
March 13
First/premliminary deposits (before all booth sales are completed)are due to council. Please deposit any money received by girls up to now. Refer to the “sales report” tab in ebudde for the amount due to council.
March 31
Final deposits are due from troops. Booth sales continue. Troops are not required to cover outstanding balances due by girl/parents. Notify Janet Zelenak with any delinquent payments. Be sure to include amount due and girl/parent name. Begin allocating booth boxes under girls’ names by going to the “girl orders’ tab. Select the girl’s name, “add transaction”, and “ok and save” when finished.
April 3
Deadline to submit all girl rewards (incentives) in ebudde. Complete allocating boxes for girls prior to submittal.
April 7
Council cookie depots end. Submit final deposits after booth sales are completed. Any late booth sale deposits are due the Monday after the sale.
